This is your home base. Here you will store all the documents and templates
(collectively known as assets
) you create before checking them in to a
desk. You'll also be able to check assets out from other desks to edit them
from your workspace.
Click My Workspace in the upper left hand corner to return to this screen at any time.
You can manage three different types of assets in your workspace: media documents, story documents, and formatting templates. Newly created assets will reside in your workspace until you move them—or check them in—to a desk.
By checking an asset into a desk, you allow other users to access it. Desks are like stations in an assembly line—an asset needs to be approved by each one before it is ready to ship out to consumers.
For example, let's say you have created a new article for your Web site.
You check it in to the Edit Desk,
where an editor examines its
structure and accuracy. The editor then checks the article in to the Legal
Desk,
where a lawyer makes sure it will not get you sued. Next it goes to
the Copy Desk
to be scrutinized for grammar and spelling. And finally,
it is checked in to the Publish Desk,
where you can push it to the
site.
At each of these points, the person who needs to edit the article will check it out, or move it to his or her workspace. When an document or template on a desk is checked out to a user, it remains listed on that Desk and other users can still view it, but only the person who has checked it out can edit it.
Note that desks can be added and removed from a workflow by an administrator, so the desks you see in the left navigation column for a workflow may not correspond to the desk names we've used in this example.
P(for documents) or
D(for templates) at the far end of the title field indicates that the asset has been published or, in the case of templates, deployed. If the
Por
Dis on a red background, it means that the asset has been changed since the last time it was published or deployed.
and shelf, to remove the asset from workflow) from this select list, scroll to the bottom of the page and click Check In Assets. You can check in more than one asset at a time.
Deletebox, scroll to the bottom of the page and click Delete Checked. You can delete more than one asset at a time by checking multiple
Deletecheckboxes before clicking Delete Checked.